To help fund your events and activities the Students’ Union has several grants and funds that can help you – click on the links below for more information!

This section outlines funding that is available for all student groups.


Liberation Fund

If you are passionate about supporting those who face oppression and discrimination in their daily lives, the liberation fund is there to help you put on events and activities to raise awareness for these issues and to campaign against it.

Click here
Social Cohesion Project

This project uses sports to raise awareness of issues in the local community, and as a student group you can get involved.

Click here
Westfield Fund

This is a University fund for projects that are designed to enhance the student experience.

Click here
Centre for Public Engagement

If you have an idea for projects to engage the local community, the Centre for Public Engagement offer two grant pots that student groups can apply for.

Large grants: annual funding up to £10,000 with applications over the summer period. Designed for projects that show two-way engagement between the public and Queen Mary research/core activities.

Small grants: monthly funding up to £500, applications due by 15th every month. Supports activities which engage with community-based organisations and address needs identified by the local community.

Click here
Additional Funding for BLSA Groups

If you are a BLSA Group, you can also apply for further funding that is administered by the Bart and The London Student Association.

Click here

This section outlines funding that is available exclusively for societies.


Start-Up Grant

If your society had less than £200 in your subs account at the beginning of the academic year, you are eligible to apply for the Start-Up Grant where you can apply for up to £50. Use this money to help promote your society and gain more members.

Applications are now open for 2020/21: if your society is eligible for this fund, you will have been emailed with the details of this fund. You have until 09:00am, Monday 8th February 2021 to apply.

Restrictions
You are unable to use this money on:

  • Items that will only benefit yourself and/or only the committee: It should benefit the whole society
  • External website costs: You should use your subs to pay for this
  • Claiming back money you've already spent: Grants cannot be used on retrospective purchases
  • Fundraising/Charity events
  • Donations to other charities and political bodies

Here are some suggestions on what you can use the money on:

  • Society banner
  • Prizes for an event you're holding
  • Gift Cards

Development Fund

This pot is open to all societies for money that can go towards your events and activities. The aim of this fund is to help your society grow and achieve its aims and objectives: it is not there to pay for your regular activities (for example an instructor for your regular classes if you are a physical activity society).

Please make sure you read the Grant Funding Criteria and Guidance carefully before starting you application.

Timelines for 2020/21 are as follows:

Round Applications Open Applications Close Outcomes Circulated By Total Available
1 12 Aug 2020 9am, 2 Sept 2020 10 Sep 2020 £8,500
2 28 Sep 2020 9am, 28 Oct 2020 11 Nov 2020 £8,500
3 1 Dec 2021 9am, 27 Jan 2021 3 Feb 2021 £6,500
4 8 Feb 2021 9am, 17 Mar 2021 31 Mar 2021 £6,500
Society development fund guidance Apply here

This section outlines funding that is available exclusively for clubs.


Subs Funding

This is a bank account managed by the Students' Union which is set up for you so that you can raise funds for your club through memberships, sponsorships etc. The purpose of this account is for the club to raise funds for itself, therefore it is up to your club what you spend the money on.


Grant Funding

Each year, the Students' Union receives a block grant from the University. A proportion of this is made available to clubs through the Club Sport Development plan. This will be ring fenced for certain costs including facilities, affiliations, BUCS/LUSL entries, coaching, competitions, officials, equipment and transport.


Club Sport Development Fund

Queen Mary Students’ Union has set aside funds generated from the Club Sport membership that aims to enhance the student experience and create a sustainable support structure to aid the growth and development of clubs within the Students’ Union Club Sport programme. The fund aims to promote and engage students with innovative thinking. Clubs can apply for up to £500 per application to fund projects, resources and unexpected costs throughout the year. This will then be voted on by your Club Sport Board. There will be three rounds of funding each academic year.

We are currently finalising the details of this grant so please check this page later.


Financial Support Fund

This fund subsidises costs associated with sports participation for students in financial hardship. The fund aims to widen access to sport at Queen Mary and Barts and The London to students who are unable to access sport due to financial barriers, which will benefit them physically, mentally and make them more employable. There will be three rounds of funding each academic year.

We are currently finalising the details of this grant so please check this page later.

Each year, Queen Mary Students' Union receives a block grant from the University to support student activities and a proportion of this is made available to Student Media Outlets through an application process. This year there will be £9650 available that Outlets will be able to bid for through 2 application rounds throughout the academic year.

The purpose of the funding is to support Outlets to run activities, projects, events, or initiatives to further their aims and objectives. Applications are open to affiliated Students’ Union Outlets only.

As there are currently 8 Outlets, applying to the Student Media Outlet Grant Fund is competitive, given the amount of money that is available. Outlets are encouraged, therefore, not to rely on funding from the Outlet Fund but to also consider how they can source other income for their projects/events/activities.

The rounds will take place as follows:

All funding rounds for 2020-21 are now complete.

Grant fund guidance
The Application Process
Making a funding application

To apply for funding from the Outlet Grant Fund Outlets must submit an application form by the deadline set (late applications will not be accepted). Applications must be submitted by a Head of Media (Editor-in-Chief/Station Manager/Deputy Editor/Deputy Station Manager etc.). Applications will only be accepted if the Heads of Media have attended Student Media Committee training, with the exception of Round One applications. The funding for Round One will be allocated under the assumption that the Heads of Media will attend training in September; if the Heads of Media do not attend training, the money will be recalled.

The application form will ask for the following information:

  • How much money you’re requesting
  • A full budget breakdown of what you would spend the money on
  • When and where the project/event/activity would take place
  • Summary of the project/event/activity that you're applying for grant funding for
  • How the project/event/activity will contribute to the aims and objective of your Outlet and how it will benefit your members
  • If your Outlet will be using any other income to support the project (ie, donations, sponsorship, ticket sales, subs).

Providing as much detail as you can in your application strengthen, and putting time to structure your application well, will strength your chances of your bid being requested.


Decision making process

The applications are read and reviewed by two Sabbatical Officers. The board base their decisions on a set of criteria, as outlined in the ‘funding criteria’ section of this document.


Timescales

See the table in the ‘introduction section’ about how long you can expect to wait to hear back about the outcome of your application.


Funding application outcomes

If your funding is approved you will receive an email detailing how much of your request was funded, any conditions of funding, a spending deadline, and a reminder of how to spend allocated money. If necessary, you will also be reminded to submit any relevant paperwork (such as budget sheets or risk assessments) for the event/project/initiative.

Funding can only be spent on what it was awarded for. Any money unspent by the set deadline will be recalled and allocated back to further funding rounds.

If your funding application is not approved by the board you will receive a reason why. If the reason is not clear you can request further information from the Student Media Team on su-studentmedia@qmul.ac.uk or by coming in for a meeting. Sometimes applications are rejected if it was not clear enough what your Outlet was going to do with the money. Again, you’re welcome to get some feedback from the Student Media Team on how to improve the application. Please don’t resubmit the exact same application – if it didn’t get approved in the first place, it’s unlikely to get approved without changes.

If, after speaking to the Student Media Team about the reasons why your application was rejected, you are still not satisfied with outcome you can appeal the decision by contacting an Executive Officer.


Funding Criteria
What can be funded?
  • Production: Printing/Equipment
  • Events: Venues, equipment, contribution to general costs
  • Promotion: General Outlet promotion/events promotion
  • Entries and affiliations: Competition entries, insurance, membership to national organisations
  • Travel: Such as coach hire, travel expenses, accommodation
  • Equipment: New or replacement equipment essential for Outlet activity, hiring essential equipment
  • Training and development: Developmental opportunities for your members

What cannot be funded?

Funding would not be granted for any of the following:

  • Retrospective bids: Anything you’ve already paid for will not be considered for funding.
  • Donations or affiliations to a charity or political body: As the Students’ Union is a registered charity we cannot fund any donations to other charities, political parties, campaigns or trade unions. We can also not subsidise your charity fundraising activities.
  • Ultra Vires spending: We can only fund projects/events/activities that directly relate to your Outlet aims and objectives (as outlined in your society Development Plan). Projects/events/activities should be benefit your members and students.
  • Food and drink: Food or drink not considered to be a core part of an event/activity will not be funded (ie, AGM refreshments).

This section outlines funding that is available exclusively for volunteering groups.


Welcome Fund

Every year the Students’ Union allocates money to Volunteering Groups to help them recruit volunteers for their activities that year. Each volunteering group is provided with £40 to help set-up for the year which will need to be spent by 8th February.

Here are some suggestions on what you can use the money on:

  • Social media advertising
  • Volunteering Group banner
  • Prizes for an event you're holding

Development Fund

This pot is open to affiliated volunteering groups for money that can go towards your aims and objectives. The aim of this fund is to help your volunteering group grow and achieve its aims and objectives.

Volunteering Groups with over £1,000 in their subs account are not eligible for this funding, unless in exceptional circumstances. You can request your subs balance by e-mailing us on su-volunteering@qmul.ac.uk.

Please make sure you read the Grant Funding Criteria and Guidance carefully before starting your application there is lots of information about what you are eligible to apply for and hints and tips on writing a strong application.

Timelines for 2020/21 are as follows:

Round Applications Open Applications Close Outcomes Circulated By
1 12 Aug 2020 9am, 2 Sept 2020 10 Sep 2020
2 28 Sep 2020 9am, 28 Oct 2020 11 Nov 2020
3 1 Dec 2021 9am, 27 Jan 2021 3 Feb 2021
4 8 Feb 2021 9am, 17 Mar 2021 31 Mar 2021
Grant fund guidance Apply here

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Fri 09 Oct 2020

Looking to join a new society, but not sure where to start? Why not check out our Excellence Award winning societies

 
 

Contact Us

Clubs & Societies

Contact your Students’ Union with any questions you may have.

Societies:
su-societies@qmul.ac.uk

Sports Clubs:
su-sportsadministrator@qmul.ac.uk

Student Media:
su-studentmedia@qmul.ac.uk

RAG:
su-rag@qmul.ac.uk

Volunteering:
su-volunteering@qmul.ac.uk