Each year, Queen Mary Students' Union receives a block grant from the University to support student activities and a proportion of this is made available to Student Media Outlets through an application process. This year there will be £9650 available that Outlets will be able to bid for through 2 application rounds throughout the academic year.
The purpose of the funding is to support Outlets to run activities, projects, events, or initiatives to further their aims and objectives. Applications are open to affiliated Students’ Union Outlets only.
As there are currently 8 Outlets, applying to the Student Media Outlet Grant Fund is competitive, given the amount of money that is available. Outlets are encouraged, therefore, not to rely on funding from the Outlet Fund but to also consider how they can source other income for their projects/events/activities.
The rounds will take place as follows:
All funding rounds for 2020-21 are now complete.
Grant fund guidance
The Application Process
Making a funding application
To apply for funding from the Outlet Grant Fund Outlets must submit an application form by the deadline set (late applications will not be accepted). Applications must be submitted by a Head of Media (Editor-in-Chief/Station Manager/Deputy Editor/Deputy Station Manager etc.). Applications will only be accepted if the Heads of Media have attended Student Media Committee training, with the exception of Round One applications. The funding for Round One will be allocated under the assumption that the Heads of Media will attend training in September; if the Heads of Media do not attend training, the money will be recalled.
The application form will ask for the following information:
- How much money you’re requesting
- A full budget breakdown of what you would spend the money on
- When and where the project/event/activity would take place
- Summary of the project/event/activity that you're applying for grant funding for
- How the project/event/activity will contribute to the aims and objective of your Outlet and how it will benefit your members
- If your Outlet will be using any other income to support the project (ie, donations, sponsorship, ticket sales, subs).
Providing as much detail as you can in your application strengthen, and putting time to structure your application well, will strength your chances of your bid being requested.
Decision making process
The applications are read and reviewed by two Sabbatical Officers. The board base their decisions on a set of criteria, as outlined in the ‘funding criteria’ section of this document.
See the table in the ‘introduction section’ about how long you can expect to wait to hear back about the outcome of your application.
Funding application outcomes
If your funding is approved you will receive an email detailing how much of your request was funded, any conditions of funding, a spending deadline, and a reminder of how to spend allocated money. If necessary, you will also be reminded to submit any relevant paperwork (such as budget sheets or risk assessments) for the event/project/initiative.
Funding can only be spent on what it was awarded for. Any money unspent by the set deadline will be recalled and allocated back to further funding rounds.
If your funding application is not approved by the board you will receive a reason why. If the reason is not clear you can request further information from the Student Media Team on email@example.com or by coming in for a meeting. Sometimes applications are rejected if it was not clear enough what your Outlet was going to do with the money. Again, you’re welcome to get some feedback from the Student Media Team on how to improve the application. Please don’t resubmit the exact same application – if it didn’t get approved in the first place, it’s unlikely to get approved without changes.
If, after speaking to the Student Media Team about the reasons why your application was rejected, you are still not satisfied with outcome you can appeal the decision by contacting an Executive Officer.
What can be funded?
- Production: Printing/Equipment
- Events: Venues, equipment, contribution to general costs
- Promotion: General Outlet promotion/events promotion
- Entries and affiliations: Competition entries, insurance, membership to national organisations
- Travel: Such as coach hire, travel expenses, accommodation
- Equipment: New or replacement equipment essential for Outlet activity, hiring essential equipment
- Training and development: Developmental opportunities for your members
What cannot be funded?
Funding would not be granted for any of the following:
- Retrospective bids: Anything you’ve already paid for will not be considered for funding.
- Donations or affiliations to a charity or political body: As the Students’ Union is a registered charity we cannot fund any donations to other charities, political parties, campaigns or trade unions. We can also not subsidise your charity fundraising activities.
- Ultra Vires spending: We can only fund projects/events/activities that directly relate to your Outlet aims and objectives (as outlined in your society Development Plan). Projects/events/activities should be benefit your members and students.
- Food and drink: Food or drink not considered to be a core part of an event/activity will not be funded (ie, AGM refreshments).