Student Meetings

Have a direct say over how the Union is run & what your Union should be trying to change!


The Annual Student Meeting is your chance to get involved in the debate on issues decided by you. Ideas at the meeting have all been submitted by students, and you're invited to attend, participate in the debate and vote on the changes you would like to see. You will also get the chance to hear from your Elected representatives about what they have been up to,

This year the Annual Student Meeting incorporates both the Students' Union Annual General Meeting and Annual Members Meeting. We have to use these terms because of legal requirements, but don't worry it's not as complicated as it sounds - both parts will feature in the one Annual Student Meeting.

We'll also be picking a new name for the Hive, and you will decide from a shortlist of 6 names.

Annual Student Meeting 2018

The Annual Student Meeting will take place on:

Date: Tuesday 27th February 
Time: 6:30pm
Where: Mason Lecture Theatre, Bancroft Building 

If you have any questions about the Annual Student Meeting, please message us on Facebook, or email

About the Annual General Meeting

As well as being a registered charity, the Students' Union is also a registered company. As a company, the Students' Union has certain responsibilities which are governed by company law. An Annual General Meeting is more formal than our usual Annual Members Meeting as it is has particular powers under company law which allow us to exercise these responsibilities.

Change of Articles

Every five years, the Students' Union is required by law to review its ‘Articles of Association’ (or Constitution) to ensure they comply with company and charity law and reflect best practice. Our current Articles were approved in 2012 and so were due for review in 2017-18. New Articles have now been drawn up in consultation with Student Council and our Board of Trustees. Although there are changes to the wording, much remains the same and there are no material changes to any of the Students' Union’s objects, powers or procedures. A copy of the paper produced for the Board of Trustees explaining this in more detail is available here. In order to legally adopt the new Articles we need to formally pass a resolution and then register them with Companies House and the Charity Commission.

The rules and regulations which govern the day-to-day running of the Students'Union and its democratic processes are set out in the Students' Union’s Bye-laws and associated Terms of Reference. These are separate to the Articles and will be subject to a more wide-ranging review involving all relevant stakeholders.

Change of Name

Having been known as Queen Mary and Westfield College since 1989, the University changed its name for public use to Queen Mary, University of London in 2000. Then, in 2013 (after our current Articles were approved), it formally changed it’s name to Queen Mary University of London. Can you spot the difference? It’s simply the comma! However, to match our legal name in our Articles with that of the University, we need to formally pass a resolution and then register the change with Companies House.


For the Annual General Meeting section of the meeting, you are able to ask someone else to vote on your behalf if you are not able to make it. You can ask anyone to act as your proxy. To submit a request to vote by proxy, please complete the form attached here.

Proxies are only able to be used during the Annual General Meeting section. Proxies cannot be used for motion (idea) debates during the Annual Members Meeting section to ensure the voting is based upon the for and against arguments presented. This is because it would be difficult to instruct someone to vote on your behalf without hearing the debate and amendments suggested.

Student Meeting Links