Student groups may invite individuals to speak, participate or run activities for their members on campus. This applies to both in-person or virtual events and activities. To ensure that the safety of all students is upheld, every external speaker must be declared to the Students' Union.
All events with an external speaker must be submitted at least 10 working days before the event but higher risk or high profile speakers need a minimum of 20 working days notice.
An external speaker is anyone not associated with Queen Mary University of London therefore QMUL students and staff, and members of the Barts Trust do not need to be submitted via this method.
Once the Students' Union has approved your external speaker, the University will vet the speaker to ensure that there are no further security or safety measures needed. Student groups cannot promote the name(s) of your speakers until they have been approved.
Approval procedure
Guidance
External Speakers Request Form
Off-Campus Events/Events over £250
Want to keep track of how much money you are spending and earning? The simple budget plan can help. Or if you're running a more complicated event where you are spending more than £1,000, you can complete the detailed budget form and send it in to your relevant staff support for review and approval.
Budget plan (simple)
Budget plan (detailed)
Event Risk Assessment
If your event is not covered by your annual risk assessment, you are required to complete and submit one to your staff support for approval. The risk assessment must be approved before your event can go ahead. See our full external speaker procedure below.
Event risk assessment (blank)