As of Monday, 17 May 2021, the government restrictions are relaxing to allow outdoor face-to-face gatherings of up to 30 people, provided there are Covid-secure measures in place. Indoor gatherings of up to 6 people, provided Covid-secure measures are in place, will also be permitted.
Here are the processes you need to follow for your student groups events and activities.
To run face-to-face indoor or outdoor activities of no more than 6 people
The President of your student groups needs to sign the Basic Activity Safety Measures form. This is to let us know that the group’s committee members understand what safety measures need to be in place for these specific events and activities. Even if you’ve signed the form once this academic year already, you do need to re-sign it before you do any further face-to-face activity as some of the measures have changed following changes to government guidance.
Once the President has signed on behalf of your student group your student group may plan and deliver events or activities in line with the measures described, without needing to complete a separate risk assessment. The President of the student group should then stay up to date with any changes to these measures, which will be communicated by the Students’ Union.
If you’re running online events/activities, your President should also have signed the Basic Activity Safety Measures form. If you’ve not yet done this, please do so before running any further online events/activities.
Outdoor events/activities of more than 6 people
Any student group wanting to run outdoor events/activities of more than 6 people will need to get their event/activity approved first. This is because an additional risk assessment may be required. To inform us of any events/activities you’re considering fill in the Events/Activities Registration Form. No events of more than 6 people can go ahead until approved by the Students’ Union- for the safety of you and your members.
Any other in-person events/activities
Any student group event/activity not covered by the above information will need to be reviewed on a case-by-case basis. To inform us of any other events/activities you’re considering fill in the Events/Activities Registration Form.
If you are unsure of what process to follow for your events/activities please get in contact with your relevant staff support.
Please note that we are not able to take room booking requests on campus, unless in specific circumstances. If you have any questions about this that have not already been answered then please let us know.
Basic Activity Measures
Online Events Safety Settings