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Keeping Safe


Keeping Safe during COVID-19

Due to COVID-19, student group events processes are changing throughout the year. Please visit our Activities and Events page for more information and keep an eye out for our update emails where we’ll give you regular updates on any changes you need to be aware of.

Activities & Events
Selling food

Due to COVID-19, you should not be selling or serving any food at your events. For further information on how you can run your activities and events, visit our Activities and Events page.

Activities & Events
Public Liability Insurance

Require a Public Liability Insurance Certificate? Contact your staff support who can provide you with this.


Risk Assessments

Please see the Events and Activities page for what process you need to follow for running student group events.

Some of your events/activities will be covered by your student group President signing a Basic Activity Safety Measures Declaration. For other events/activities your group may be required to complete a risk assessment.

Basic Activity Measures Blank Risk Assessment Risk Assessment Guide
Safeguarding

All Students' Union Volunteers coming into contact with children must sign the Students' Union Safeguarding Children Volunteer Agreement.

Click here

All Students' Union Volunteers coming into contact with adults at risk must sign the Students' Union Safeguarding Adults at Risk Volunteer Agreement.

Click here

If you are looking to plan events or activities involving under-18s or adults at risk, please contact su-volunteering@qmul.ac.uk to discuss safeguarding measures that may need to be put in place for your event or activity. Types of activity could include:

  • School visits
  • Inviting sixth form students on-campus for conferences
  • Selling tickets to an event
  • Delivering a session at a care home

The Students' Union takes safeguarding seriously and has safeguarding policies and procedures in place to protect you as well as any children or adults at risk you come into contact with as part of your involvement in Students' Union activity (such as community volunteering or through a society or club).

The definition of a child is anybody up to the age of 18.

The definition of an adult at risk is a person aged 18 or over who is or may be in need of community care services because of mental or other disability, age or illness, and who is or may be unable to take care of their self or unable to protect their self against significant harm or exploitation. More information about the definition of an adult at risk can be found in the document below.

All students taking part in Students’ Union activity working with children or adults at risk have a responsibility to ensure that they can recognise signs of abuse or neglect, how to respond to it and how to report it. It is also important that students avoid situations in which their interaction with children or adults at risk could lead to accusations against them personally. This can also include children or adults at risk attending an event as a ticket holder.

All volunteers who come into regular and/or unsupervised contact with children or adults at risk or have access to personal information for children or adults at risk will need to obtain a DBS check. The process takes 4-6 weeks to and no student can volunteer without a valid certificate. Contact su-volunteering@qmul.ac.uk to arrange DBS checks for you and your volunteers.

Safeguarding children and young people is as important online as it is when conducting activities face-to-face. The Students' Union has created some guidance for you to follow if you are planning on running any online activity, including using social media, with children and young people. There is also an online code of conduct that should be used alongside the guidance to ensure volunteers and children/young people know what is expected of them when taking part in online activity.

Please make sure that you contact su-volunteering@qmul.ac.uk for advice and to ensure you are putting the right safeguarding measures in place.

Safeguarding Children Online Guidance Online Code of Conduct

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Contact Us

Clubs & Societies

Contact your Students’ Union with any questions you may have.

Societies:
su-societies@qmul.ac.uk

Sports Clubs:
su-sportsadministrator@qmul.ac.uk

Student Media:
su-studentmedia@qmul.ac.uk

RAG:
su-rag@qmul.ac.uk

Volunteering:
su-volunteering@qmul.ac.uk